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New Song Council Meeting Minutes for November 19, 2019


New Song Council Meeting

November 19, 2019

The meeting was called to order at 6:00pm by President Sue Clark.

Present were Sue Clark, Pastor Paul, Doug Gab, Holli Spangler, Art Clayton, Lauren Thomas, Sue Pollman, Kathleen Goulding, and Melissa Williams.  Brenden Fjelsted and Todd Enerson were absent.  Shani Fjelsted was also present.

Pastor Paul opened with a prayer.  Lauren Thomas gave the devotional.  Pastor Paul will lead the devotion in December.

No ministry report was given.  The Friends in the Desert will present in December.

Pastor Paul’s Report:

Memorial Service:  John McCall, October 29th and a Veteran’s burial on November 12th.  John Korthius, November 2 (Rev. David Miller).

Upcoming Memorial Service: Mary Turner, November 23rd.

Baptism:  Florida Armstrong in the Jordan River, October 26th.

Wedding:  Amelia and Travis Hesse, November 10th.

Advent plans include:  Midweek Soup Supper, Intergenerational time and Holden Evening Prayer December 4th, 11th and 18th.  The Sermon series will explore the trip to the Holy Land, “Views from the Holy Land…on the Journey to Bethlehem.”  Gershon and Pastor Paul are working on a midweek programming.

The campus transition has taken place.  Church office hours are Monday through Thursday from 9am – 3pm.  The church doors will be unlocked, while the academy doors will be locked.  People are encouraged generally to come through church doors to keep the academy separate.

Melissa Williams led our stewardship campaign, which was organized well, although our results have left a budget challenge that will be addressed at the November Church Council meeting.

Pastor Paul met with Health and Wellness team.  Sue Steaffens had agreed to coordinate meetings for the future.  Kitty is looking to return yoga, and we informally discussed a sort of rest for caregivers ministry.  Kitty has had training in this.  Pastor Paul spoke with OPTICS about this as well.  If the congregation show an interest then the team hopes they can build a program for 2020

As leader of Stephens Ministry, Sheila Siino approached Pastor Paul about hosting an information session for the national organization in the fall of 2020.  This opportunity was approved.

We will welcome and bless Patty Weakly, our new Academy director the first weekend of Advent.

Pastor Paul led the invocation and benediction for the Sun City Veterans group on Veterans Day, November 11th.

Miller and Debbie Baird shared their Encouraging Word program on the weekend of November 16th and 17th.  The New Song community was invited to sign Christmas cards for prisoners throughout the country.

On November 16th, Up and Running Again, the group that Pastor Paul coached this fall, celebrated their preparation to participate in the Rock-n-Roll Half Marathon at the church.  Some of the members shared their testimony during the worship.

Financial Report:

Sue P. presented the end-of month financial report for October 2019.  Our average attendance is still down when compared to last year.  Our monthly revenue from offerings was down 15% from last year, while our year-to-date revenue is up 5% from last year and 2% from our 2019 budget.  This is lower than our September reporting.  Our cash flow is positive by approximately $40K, about half of what it was in September.

Any purchase of equipment before the end of the year has been put on hold.

2020 Budget:

The Council reviewed the preliminary 2020 budget.  Based on the revenue projection from the giving statements, the Academy, Ministry and programs, investments and other sources, we will not be able to support the projected expenditures.  The Council looked at all expenditure items and made reductions.  They also discussed how the $10K Match Challenge that was communicated last month could be used to reduce our deficit.  The budget will be finalized at the December meeting.

Old Business:

  1. The next Coffee-with-Council will be in January.
  2. Melissa reported that the Stewardship campaign went well. The team held a meeting on November 18 to capture ideas for improvements for next year’s campaign.
  3. Sue Clark gave the council an update on Cabaret Night activities. The event was well attended.  Sue was grateful for those that helped to set-up and then tear down and clean up afterwards.
  4. Ninety-one members were invited to the Leadership dinner. Changes will be incorporated next year on communication to the leaders.

New Business:

  1. Since we have received no further information concerning the Church Safety program that is conducted by the FBI, a member of the council reported that through an LSSN event they have a LVPD contact that conducts church security training as a public outreach. The council will address the timing of this training at the January 2020 meeting.
  2. Pastor Paul requested that the Council develop a Welcome Statement for New Song. He would like a formal statement that is inclusive and expansive.  It was decided that this would be an activity for the 2020 Council to develop at their retreat.
  3. Pastor Paul requested that the Council formally recognize Diane Ash for her 10 years of service to and leadership of the New Song Stephen’s Ministry team. A motion was made (Pastor Paul), seconded (Holli) and the Council approved this request.
  4. The Nominating Committee for New Song Church is seeking members to fill vacancies on the Church Council. So far only one person has been nominated.  There are three positions to fill.  Please consider letting one of the team members know that you would be interesting in serving on the Council.  The commitment is one evening a month.
  5. The Town Hall meeting to discuss any concerns with the proposed 2020 New Song budget will be held on Saturday, January 18th, at 3:00pm.
  6. The New Song Annual meeting will be held on Sunday, January 26th, at 11:30am.
  7. The New Song 2020 proposed budget and the biographies of those seeking election to the New Song Church Council will be available to the congregation on January 12th.
  8. Now that the staff offices have changed and Jackie is back on the church side of the building, a question was asked about access to the building when the church office is closed but the Academy is open, how to handle after-hours access. Options will be presented to the council at the next meeting.

Liaison Reports:

  1. Music/AV:

Nothing new to report.

  1. Facilities:

Nothing new to report.

The meeting was adjourned at 8:05pm, followed by reciting the Lord’s Prayer.

Our next meeting will be Tuesday, December 17th, at 6pm.  The January meeting will be on the 21st.

Respectfully submitted,

Melissa Williams – Recording Secretary









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