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New Song Council Meeting Minutes for January 21, 2020

New Song Council Meeting

January 21, 2020

The meeting was called to order at 5:59pm by President Sue Clark.

Present were Sue Clark, Pastor Paul, Doug Gab, Art Clayton, Lauren Thomas, Sue Pollman, Kathleen Goulding, and Melissa Williams.  Brenden Fjelsted, Holli Spangler, and Todd Enerson were absent.

Pastor Paul opened with a prayer.  Sue Clark gave the devotional.

Ministry Report:  Josh Herrington, Director of Music, presented a request for a Summer Music Camp that he and Jeremy Harting have been working on.  There would be two sessions, July 20-24 and July 27-31.  Activities would include Individual Lessons, Practice Time, Music Theory, Sight Singing and Diction.  It would be for ages 5 years to adults.  A portion of the registration fee would go to support the Music Ministry.  They are also looking at after school activities in a conservatory format.  The council thought this was an excellent idea and fully support it.

Pastor Paul’s Report:

Deaths:  Audrey McCall, Linda Kay Pirello, Arlene Satovich, Liz Rippelmeyer, Mary Turner

Baptism:  Dylan Burns, Alexandra Burns, Hadleigh Brooks, Philip and Marsha Forstrom reaffirmed their baptism at the Jordan River.

Wedding:  Ira King and Neal Husak, Donald Walsh and Linda Cusick

Three of the baptisms have come from our Academy and several families are beginning to attend from the Academy, so our attempts to build connections between church and school are bearing fruit.

We have begun a new Bible study that meets on Sunday mornings at 8:30am.  It’s our hope that the group will help build relationships and worship connections at the 9:15am service.  Holly Swanson is facilitating this study in the living room.

The sermon series, “The Great I AM” will continue until Lent.  Gershon and Pastor Paul are planning some activities during Holy Week, including: a Spring Break Camp for young people, A Living Last Supper for Maundy Thursday, a Stations of the Cross, and utilizing the outdoor campus on Good Friday.  An Adult Confirmation class (Lutheranism 101 or Renewing Faith) will be held during Lent on Wednesday nights for interested parties.  Other ideas are welcome.

Karla Severson has agreed to lead Divorce Care starting February 3.  We thank Margaret Grunseich for leading the Grief Share class this fall and winter.

Financial Report:

Sue P. presented the end-of month financial report for December 2019.  Our average attendance was up when compared to last year.  Our monthly revenue from offerings was down 3% from last year, while our year-to-date revenue is up 3% from last year and 8% from our 2019 budget.

It was suggested that we investigate a Green Energy review for the church to see what actions we can take to save costs for operating the facility.

2020 Budget:

The Council reaffirmed the approval of the 2020 budget by a motion that was seconded and approved.

Old Business:

  1. At the November Council meeting a discussion was started regarding the security of the building, especially after hours. A Security Plan was drafted that addressed the Academy and the Church building.  The main recommendation was that the Academy and Church doors are locked a majority of the time, with the ability to monitor them.  There was also a discussion on church members and visitor entering the building exclusively through the church door.  A method of communication between the church and academy staff in case of an emergency was discussed.  There is a long list of action items, including hardware changes, which will need to be implemented.  Doug Gab has agreed to work the hardware issues and facilitate discussions with the church and academy to come up with a comprehensive plan.  This will include security during services, office hours and non-office hours.

New Business:

  1. We will be kicking off a Playground Pay-off Challenge at the Annual Church Meeting. We still owe $22K for the playground equipment.  New Song received $10K and $5K gifts that will be used as a match incentive.  The goal is to raise $50K.  This will allow us to pay off the playground debt, purchase a new freeze, and pay more on the mortgage.
  2. Pastor Paul has requested that Jackie attend facilities training to help her in managing the church. The staff will research any programs/classes that are available and specifically address facility management for churches.

Liaison Reports:

  1. Music/AV:

Covered in the presentation from Josh.

  1. Facilities:

A new RFP for cleaning the academy and church is in process.  Our current vendor is not cleaning the academy up to the standards that are required.  A decision will be made by the February meeting.

There was a question on where to store the Christmas tree.  The Facilities team will relook at the storage issue with church and academy staff.

The meeting was adjourned at 7:15pm, followed by reciting the Lord’s Prayer.

Our next meeting will be Tuesday, February 25, at 6pm.

Respectfully submitted,   Melissa Williams – Recording Secretary

Church Activities